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Social Insurance filings for newly hired employees

I mentioned previously in Social Insurance System – types of health insurance and in Social Insurance System – types of pension insurance that new hires are AUTOMATICALLY enrolled and covered under both employees’ health insurance and employees’ pension insurance. But that doesn’t mean that employers can sit back and do nothing.





Provided that the employer has completed his/her registration with the district Social Insurance Office (管轄社会保険事務所), an employer is required to file a Status Acquisition Form (資格取得届) with the district Social Insurance Office within 5 days from the date of hire. Although Social Insurance Offices are authorized to impose penalties for noncompliance (filing after 5 days), it rarely happens in practice.

Status Acquisition Form (note that there is no official English translation for the form yet) is an easy form to fill out and there really isn’t an excuse for not filing one. Required information are:

(1) employer social insurance identification number,
(2) first and last name of newly hired employee,
(3) date of birth,
(4) address,
(4) pension identification number,
(5) date of hire, and
(6) amount of expected compensation.

Filing of additional form, Dependents Declaration Form (被扶養者異動届), is required when the newly hired employee has dependents. The firm basically requires the same information as it did for Status Acquisition Form, but that of dependents. However, copies of certain official documents must be attached to prove your relationships with those you’re claiming as dependents.

The filing of these forms covers both Employees’ Health Insurance and Employees’ Pension Insurance. There is no need to file two separate firms for each. Once filed, the district Social Insurance Office will process the data within a few business days and issue a Health Insurance Certificate (健康保険証) or Health Insurance Card to you and each one of your dependents as claimed on the Dependents Declaration Form.



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2007年03月16日 Social Insurance Law トラックバック:0 コメント:4

Social Insurance System – types of pension insurance

The term “social insurance” captures health, medical, and pension plans and systems in Japan and is most commonly represented by health insurance laws (Health Insurance Law and National Health Insurance Law) and pension laws (Welfare and Pension Law and National Pension Law).

Welfare and Pension Law
“Welfare and Pension Law” is a direct translation of 厚生年金保険 (kosei nenkin hoken), the official name of the law. However, the Ministry of Health, Labour, and Welfare together with the Social Insurance Agency use the term “Employee’s Pension Insurance” interchangeably because Welfare and Pension Law is a workplace-based insurance system that AUTOMATICALLY covers “employees” of companies with 5 or more workers or of incorporated companies, regardless of the employee’s age or nationality.

“The Employees’ Pension Insurance is a superannuation (I have no idea what that term is supposed to mean) system that provides coverage with “Earning-related Pension” payments on top of Basic Pension provided by the National Pension System.” (Social Insurance Agency)

Examples of workers covered under Employees’ Pension Insurance include (1) employees who work under an employer with more than 5 employees, generally regardless of the industry in which the employer operates and (2) employees who work for an incorporated employer such as a kabushiki-gaisha (株式会社). These employees are covered in addition to their National Pension System coverage.

Examples of workers NOT covered under Employees’ Pension Insurance include workers whose employer is unincorporated and operate in industries such as farming, fishery, hotel, salon, law, accounting, and religion. These employees are covered under National Pension System no additional coverage is available.





National Pension Law
Because Welfare and Pension Insurance Law or Employees’ Pension Insurance are designed only to cover corporate employees, other types of workers such as self-employed individuals and business owners are not covered under the Employees’ Pension Insurance. To complement this, “National Pension Insurance Law (国民年金保険法 or kokumin nenkin hoken ho)”, covers all workers who do not qualify for coverage under the Employees’ Pension Insurance system.

“The National Pension system, which is Japan’s basic public pension system, is designed to provide “Basic Pensions” of a common amount for all coverage.” (Social Insurance Agency). Social Insurance Agency’s translation is really bad. I mean, did anyone understand what “Basic Pension” and “common amount for all coverage” means? At WJA, I hold it my mission to provide information on Japanese employment and social insurance related laws in plain simple English.



2007年03月09日 Social Insurance Law トラックバック:0 コメント:2

Social Insurance System – types of health insurance

The term “social insurance” captures health, medical, and pension plans and systems in Japan and is most commonly represented by health insurance laws (Health Insurance Law and National Health Insurance Law) and pension laws (Welfare and Pension Law and National Pension Law).

Health Insurance Law
“Health Insurance Law” is a direct translation of 健康保険法 (kenko hoken ho), the official name of the law. However, the Ministry of Health, Labour, and Welfare together with the Social Insurance Agency use the term “Employees’ Health Insurance” interchangeably because Health Insurance Law is a workplace-based insurance system that AUTOMATICALLY covers “employees” of companies with 5 or more workers or of incorporated companies, regardless of the employee’s age or nationality.

"Employees’ Health Insurance is a workplace-based insurance system that provides financial assistance to company employees and other salaries employees, as well as their dependents, in the event of sickness, injury, childbirth, and death" (Social Insurance Agency).

Examples of workers covered under Employees’ Health Insurance include (1) employees who work under an employer with more than 5 employees, generally regardless of the industry in which the employer operates and (2) employees who for an incorporated employer such as a kabushiki-gaisha (株式会社). These employees are not covered under National Health Insurance.

Examples of workers NOT covered under Employees’ Health Insurance include workers whose employer is unincorporated and operate in industries such as farming, fishery, hotel, salon, law, accounting, and religion. These employees are covered under National Health Insurance.





National Health Insurance Law
Because Health Insurance Law or Employees’ Health Insurance are designed only to cover corporate employees, other types of workers such as self-employed individuals and business owners are not covered under the Employees’ Health Insurance. To complement this, “National Health Insurance Law (国民健康保険法 or kokumin kenko hoken ho)”, covers all workers who do not qualify for coverage under the Employees’ Health Insurance system.

"The National Health Insurance system is designed to help citizens secure a decent living, stable lives by providing financial assistance to self-employed workers, (and other people who do not qualify for Employees’ Health Insurance) and their dependents in the event of sickness, injury, childbirth, and death" (Social Insurance Agency).

Related topics
Health Insurance
Health Insurance (Continued...)



2007年03月05日 Social Insurance Law トラックバック:0 コメント:4

Social Insurance System

Some basics about social insurance, Japan’s version of U.S.’s social security. The term “social insurance” captures health, medical, and pension plans and systems in Japan and is most commonly represented by health insurance laws (Health Insurance Law and National Health Insurance Law) and pension laws (Welfare and Pension Law and National Pension Law).

Social insurance plans and systems are administered by the Ministry of Health, Labour, and Welfare, one of the eleven Ministries of Japan.

Ministry of Health, Labour, and Welfare (厚生労働省)
Central Government Building No. 5
1-2-2 Kasumigaseki Chiyoda-ku Tokyo, 100-8916 Japan
Tel: 03-5253-1111
Website: http://www.mhlw.go.jp/english/index.html

However, the Ministry delegates the daily administration of social insurance system to its external organization, Social Insurance Agency. The Agency is responsible for the administration and operation of the following Japanese social insurance systems: the Government- managed Employees’ Health Insurance, the Seamen’s Insurance, the Employees’ Pension Insurance and the National Pension.

Social Insurance Agency (社会保険庁)
Website: http://www.sia.go.jp/e/index.html

Social Insurance Agency does not have a physical address because its operations are administered by 47 Regional Social Insurance Bureaus that are located at prefecture level and 265 Social Insurance Offices and their supplemental 71 Pension Consultation Centers throughout the nation.

Shinjuku Social Insurance Office(新宿社会保険事務所) has the best staff to support non-Japanese nationals.

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2007年02月13日 Social Insurance Law トラックバック:0 コメント:0

why is health insurance mandatory in Japan?

Because Japan doesn’t want to be like US.





Data released on August 29, 2006 by the US Census Bureau show that the number of uninsured Americans stood at a record 46.6 million in 2005, with 15.9 percent of Americans lacking health coverage. According to Robert Greenstein, executive director of the Center on Budget and Policy Priorities, “The number of uninsured Americans reached an all-time high in 2005”. “It is sobering that 5.4 million more people lacked health insurance in 2005 than in the recession year of 2001, primarily because of the erosion of employer-based insurance.

According to the Census data, the number of uninsured Americans increased from 45.3 million in 2004 to 46.6 million in 2005. The percentage of uninsured Americans rose 15.6 percent in 2004 and 15.9 percent in 2005, uncovering the trend that more and more Americans are uninsured. As many households became uninsured, the number of children who are uninsured rose from 7.9 million in 2004 to 8.3 million in 2005.

Japan lays down a policy of 国民皆保険、a policy where all residents of Japan are insured regardless of citizenship. Accordingly, the purpose of the Health Insurance Law, according to Health Insurance Law Article 1, is to contribute to stabilize living and improve welfare for citizens by providing insurance benefits to employees and their dependents for sickness, injury, death, and labor arising outside the scope of employees’ work (この法律は、労働者の業務外の事由による疾病、負傷若しくは死亡又は出産及びその被扶養者の疾病、負傷、死亡又は出産に関して保険給付を行い、もって国民の生活の安定と福祉の向上に寄与することを目的とする。). In correspondence, the purpose of National Health Insurance Law, according to National Health Insurance Law Article 1, is to contribute to the improvement of social security and national insurance by securing sound operation of national health insurance activities (この法律は、国民健康保険事業の健全な運営を確保し、社会保障および国民保険の向上に寄与することを目的としている。).

Of the many great things about Japan, I must say that this ranks among the top.



2007年02月06日 Social Insurance Law トラックバック:0 コメント:0

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