Provided that the employer has completed his/her registration with the district Social Insurance Office (管轄社会保険事務所), an employer is required to file a Status Acquisition Form (資格取得届) with the district Social Insurance Office within 5 days from the date of hire. Although Social Insurance Offices are authorized to impose penalties for noncompliance (filing after 5 days), it rarely happens in practice.
Status Acquisition Form (note that there is no official English translation for the form yet) is an easy form to fill out and there really isn’t an excuse for not filing one. Required information are:
(1) employer social insurance identification number, (2) first and last name of newly hired employee, (3) date of birth, (4) address, (4) pension identification number, (5) date of hire, and (6) amount of expected compensation.
Filing of additional form, Dependents Declaration Form (被扶養者異動届), is required when the newly hired employee has dependents. The firm basically requires the same information as it did for Status Acquisition Form, but that of dependents. However, copies of certain official documents must be attached to prove your relationships with those you’re claiming as dependents.
The filing of these forms covers both Employees’ Health Insurance and Employees’ Pension Insurance. There is no need to file two separate firms for each. Once filed, the district Social Insurance Office will process the data within a few business days and issue a Health Insurance Certificate (健康保険証) or Health Insurance Card to you and each one of your dependents as claimed on the Dependents Declaration Form.
Thinking about working in Japan? Preparing to move overseas almost becomes a full-time job in the final weeks of your departure. Many people quit their jobs weeks before so they can devote their time to preparation. But what about your health insurance? Short-term health insurance plans are a great solution. ↓
Below are links to Certified Social Insurance and Labor Consultants providing services in English. Also below are useful links related to working in Japan and links to women balancing career and personal happiness. WJA realizes and promotes women's increasing value in the labor market.